Submissions
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Author Guidelines

1. Summary of Important Items when submitting a manuscript

  1. Be certain that your manuscript contains suitable material for the journal. Out of scope articles will be returned to authors without review. Please read the Aims & Scope of the journal.
  2. Please read the CS&E journal web page on Publishing Ethics.
  3. Please provide a covering letter or comments to the Editor explaining the contribution of the manuscript.
  4. Grammar, spelling and accuracy are considered as the most important screening criterion.
  5. If your manuscript contains errors in English, it will be proofing by Copyeditors.
  6. Manuscripts, which do not meet the novelty, significance and competence criteria (Aims & Scope of the journal) will be returned to authors at any stage, at the discretion of the Editor.
  7. References must follow the format as stipulated in this guide. Your manuscript will be returned if the format of the references is not correct.
  8. Ensure that figures are adequately labelled (coordinates, scale bar, orientation) and the resolution is sufficient for publication scale.
  9. Choose the appropriate article type (Full length, Review or Short communications articles – see Table 1). Ensure your manuscript falls within the word limit for the article type that you choose. Please note: maximum word count is based on the text, excluding abstract, keywords, references and captions, acknowledgement.
  10. Manuscript and figure files must be uploaded separately.
  11. If you are submitting a revised manuscript, clearly address, point-by-point, to the comments provided by the reviewers. This includes any request for improvements in the English.
  12. The format of your manuscript at submission (not after acceptance) must be:
  • in a PDF format after converting prepared article in a word processing (i.e. MS Word or LaTeX).
  • adhere to the reference format standard for the journal

Table 1. Detailed Requirements for Submitted Manuscripts

2. Submission of Articles

General

Articles must be written in good English. Submission of an article implies that the work:

  1. has not been published previously in whole or part (except in the form of an abstract or as part of a published lecture or academic thesis),
  2. is not under consideration for publication elsewhere,
  3. is approved by all Authors,
  4. if accepted, will not be published elsewhere in whole or part, in English or in any other language, without the written consent of the Publisher.

Upon acceptance of an article, Authors will be asked to transfer copyright (for more information on copyright see EDITORIAL POLICIES > Copyright). This transfer will ensure the widest possible dissemination of information. A letter will be sent to the corresponding Author confirming receipt of the manuscript. A form facilitating transfer of copyright will be provided.

If excerpts from other copyrighted works are included, the Author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. The Journal has permission forms for use by Authors in these cases.

Authors’ rights

EDITORIAL POLICIES > Copyright

Open Access

The CS&E Journal provides immediate Open Access to the published material, considering the priority of free distribution of the scientific information and knowledge exchange for global progress of the society.

Full-text access to scientific articles of the Journal is presented on the official website in the Archive section.

The Submission Process

Manuscripts are to be submitted online. No other form of submission is accepted.

Please, use the following guidelines to present and submit your article.

  • Manuscripts are submitted via the Editorial System page of this journal. You will be guided stepwise through the creation and uploading of the various files.
  • Please note that even though manuscript source files are submitted in PDF for the review process, the source files will need to be uploaded to the system in their original format for further processing after acceptance.
  • All correspondence, including notification of the Editor’s decision and requests for revision, takes place by e-mail and via the Author’s homepage, removing the need for a hard-copy paper trail.
  • If you are submitting a manuscript in LaTeX format, the figures and tables will be uploaded together and a pdf will be created from the LaTeX document.
  • Source code and test datasets associated with published papers can be made available for public distribution from the Supplemental Materials page.
  • It can sometimes be helpful to suggest the names of up to 4 suitable referees (include their e-mail addresses, scientific degree and affiliation), although the Editor may not use any of them.

Electronic format requirements

We accept Word or LaTeX word processing formats (for accepted manuscripts). Always keep a backup copy of the electronic file for reference and safety. Save your files using the default extension of the program used (e.g. .doc).

The submitted manuscript must be in a PDF format after converting prepared article in a word processing.

If your article includes any Videos and/or other Supplementary material, this should be included in your initial submission for peer review purposes.

Refereeing Procedure

To ensure fairness, each manuscript will be assessed anonymously by at least two independent reviewers. Constructive criticism provided by the assessors will be forwarded to the author.

3. Preparation of text

Please write your text in good English.

Article Structure

All manuscripts must contain the essential elements (clearly defined sections) needed to convey your manuscript, for example:

  • Abstract,
  • Keywords,
  • Introduction,
  • Methods,
  • Technologies (where applicable),
  • Results,
  • Discussion,
  • Limitations (where applicable),
  • Conclusions,
  • Acknowledgment (where applicable),
  • Tables, and Figures with legends,
  • Appendices (where applicable).

Formatting requirements

Italics are not to be used for expressions of Latin origin, for example, in vivo, et al., per se.

Use decimal points (not commas); use a space for thousands (10 000 and above).

It is important that the file be saved in the native format of the word processor. The text should be in:

  • single-column format,
  • 14 point Times New Roman font,
  • single line-spaced with additional spacing (6 pt before and after paragraph),
  • 2.0 centimeters margins.

Keep the layout of the text as simple as possible. Most formatting codes will be removed and replaced during processing of the article. In particular, do not use the word processor’s options to justify text or to hyphenate words.

However, do use bold face, italics, subscripts, superscripts etc.

Do not embed “graphically designed” equations or tables, but prepare these using the word processor’s facility.

Vertical lines should not be included in tables.

To avoid unnecessary errors, you are strongly advised to use the “spellchecker” function of your word processor.

All tables, figures, appendices and endnotes should be placed after references.

Manuscripts that do not follow these requirements or that are otherwise deemed unsuitable for publication will be returned to the author(s) without review.

LaTeX documents

If the LaTeX file is suitable, proofs will be produced without re-keying the text. The article should preferably be written using CS&E document class “cse”, or alternatively the standard document class “article”.

The CS&E LaTeX package (including detailed instructions for LaTeX preparation) can be obtained from the Journal authors’ home: template-CSE. It consists of the files: csearticle.cls, guidelines for users of csearticle.cls, a template file for quick start, and the instruction booklet “Preparing articles with LaTeX”.

4. Submission Package

The elements of the Submission Package (e.g. Title, Abstract, Highlights etc.) are described by appearance sequence for submission.

Title

Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.

Author names and affiliations

Please clearly indicate the given (first) name(s) and family (second) name(s) of each author and check that all names are accurately spelled. Where the family name may be ambiguous (e.g., a double name), please indicate this clearly.

Present the authors’ affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the author’s name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and the e-mail address of each author.

Corresponding author

Clearly indicate who will handle correspondence at all stages of refereeing and publication, also post-publication. This responsibility includes answering any future queries about Methodology and Materials. Ensure that the e-mail address is given and that contact details are kept up to date by the corresponding author.

Abstract

A concise and factual abstract is required. The abstract should state briefly the purpose of the research, the principal results and major conclusions. An abstract is often presented separately from the article, so it must be able to stand alone. For this reason, References should be avoided, but if essential, then cite the author(s) and year(s). Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.

Keywords

Immediately after the abstract, provide a maximum of 6 keywords, using American spelling and avoiding general and plural terms and multiple concepts (avoid, for example, ‘and’, ‘of’). Be sparing with abbreviations: only abbreviations firmly established in the field may be eligible. These keywords will be used for indexing purposes.

Introduction, Methods, Technologies and other sections in the article

Funding sources

List funding sources in this standard way to facilitate compliance to funder's requirements, for example: ‘Funding: This work was supported by the National Institutes of Health [grant numbers xxxx, yyyy]; the Bill & Melinda Gates Foundation, Seattle, WA [grant number zzzz]; and the United States Institutes of Peace [grant number aaaa]’.

It is not necessary to include detailed descriptions on the program or type of grants and awards. When funding is from a block grant or other resources available to a university, college, or other research institution, submit the name of the institute or organization that provided the funding.

If no funding has been provided for the research, please include the following sentence: ‘This research did not receive any specific grant from funding agencies in the public, commercial, or not-for-profit sectors’.

Equations

If you are submitting an article prepared with Microsoft Word containing embedded equations, then please use plug-in “Equation” or “Equation Editor” (in earlier version of MS named “Microsoft Equation 3.0”).

Units

Follow internationally accepted rules and conventions: use the international system of units (SI). If other units are mentioned, please give their equivalent in SI.

Footnotes

Footnotes should be used sparingly. Number them consecutively throughout the article. Many word processors build footnotes into the text, and this feature may be used. Should this not be the case, indicate the position of footnotes in the text and present the footnotes themselves separately at the end of the article.

Figures

For graphical images, is applying the following policy: no specific feature within an image may be enhanced, obscured, moved, removed, or introduced. Adjustments of brightness, contrast, or color balance are acceptable if and as long as they do not obscure or eliminate any information present in the original.

Number the illustrations according to their sequence in the text.

Use a logical naming convention for your artwork files.

Please note that individual figure files larger than 10 MB must be provided in separate source files.

Regardless of the application used, when your electronic artwork is finalized, please 'save as' or convert the images to one of the following formats (note the resolution requirements for line drawings, halftones, and line/halftone combinations given below):

  • EPS (or PDF): Vector drawings. Embed the font or save the text as 'graphics'.
  • TIFF (or JPG): Color or grayscale photographs (halftones): always use a minimum of 300 dpi.
  • TIFF (or JPG): Bitmapped line drawings: use a minimum of 1000 dpi.
  • TIFF (or JPG): Combinations bitmapped line/half-tone (color or grayscale): a minimum of 500 dpi is required.

Please do not:

  • Supply files that are optimized for screen use (e.g., GIF, BMP, PICT, WPG); the resolution is too low.
  • Supply files that are too low in resolution.
  • Submit graphics that are disproportionately large for the content.

Ensure that each illustration has a caption. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used.

Tables

Please submit tables as editable text and not as images. Tables can be placed either next to the relevant text in the article, or on separate page(s) at the end. Number tables consecutively in accordance with their appearance in the text and place any table notes below the table body. Be sparing in the use of tables and ensure that the data presented in them do not duplicate results described elsewhere in the article. Please avoid using vertical rules and shading in table cells.

Acknowledgements

Collate acknowledgements in a separate section at the end of the article before the references and do not, therefore, include them on the title page, as a footnote to the title or otherwise. List here those individuals who provided help during the research (e.g., providing language help, writing assistance or proof reading the article, etc.).

References

Reference formatting

The References in all submitted manuscripts must be prepared in accordance with the IEEE Style [1]–[4]. Cited Indicate references by number(s) in square brackets in line with the text. If there are more than two numbers, they given separately, for example: ‘… [3], [5], [6]’. The actual authors can be referred to, but the reference number(s) must always be given.

Number the references (numbers in square brackets) in the list in the order in which they appear in the text.

Web references

Discoverability of the manuscript are ensured by online links (URL or DOI) to the sources cited. Please ensure that data provided in the references are correct. Please note that incorrect surnames, journal/book titles, publication year and pagination may prevent link creation. When copying references, please be careful as they may already contain errors. The full URL should be given and the date when the reference was last accessed. Use of DOI is highly encouraged (if available).

Reference management software

Reference template available in many of the most popular reference management software products. These include all products that support Citation Style Language styles, such as Mendeley [5] and Zotero [6]. Using citation plug-ins from these products, authors only need to select the CS&E journal template when preparing their article, after which citations and bibliographies will be automatically formatted in the appropriate style. If you use reference management software, please ensure that you remove all field codes before submitting the electronic manuscript.

Users of Mendeley Desktop can easily install the reference style for this journal by clicking the following link: ??? 

When preparing your manuscript, you will then be able to select this style using the Mendeley plug-ins for Microsoft Word.

Please ensure that every reference cited in the text is also present in the reference list.

Highlights

Highlights are optional yet highly encouraged for this journal, as they increase the discoverability of your article via search engines. They consist of a short collection of bullet points that capture the novel results of your research as well as new methods that were used during the study (if any).

Highlights should be submitted in a separate editable file in the online submission system. Please use ‘Highlights’ in the file name and include 3 to 5 bullet points (maximum 85 characters, including spaces, per bullet point).

Supplementary material

Supplementary material such as research data, applications, images and sound clips, computer code, video, data visualization, can be published with your article to enhance it. Submitted supplementary items are published exactly as they are received (Excel or PowerPoint files will appear as such online). Please submit your material together with the article and supply a concise, descriptive caption for each supplementary file. If you wish to make changes to supplementary material during any stage of the process, please make sure to provide an updated file.

5. Submission checklist

This list should be used prior to the submission of the article for review. All papers must be submitted to the Editor using the Electronic Submission System. Please do NOT send as hardcopy or by e-mail attachment. Please consult this Guide for Authors for further details of any item.

Ensure that the following items are present:

  • Novelty, significance, and competence criteria are met (see Aims & Scope).
  • One Author designated as corresponding Author
  • For corresponding Author and co-authors:
    • Full postal address
    • E-mail address
  • Manuscript:
    • Keywords
    • All figures (include relevant captions)
    • All tables (including title, description, footnotes)
    • Ensure all figure and table citations in the text match the files provided
    • Manuscript has been “spellchecked” and the English grammar is correct
    • References are in the correct format for CS&E journal
    • All references mentioned in the Reference list are cited in the text
    • Color figures are clearly marked as being intended for color reproduction on the Web (free of charge) and in print or to be reproduced in color on the Web (free of charge) and in black-and-white in print
    • If only color on the Web is required, black and white versions of the figures are also supplied for printing purposes
    • Figures should be uploaded separately as described during the submission process
  • Highlights files (where applicable)
  • Supplemental files (where applicable)
  • Permission has been obtained for use of copyrighted material from other sources (including the Web)
  • A competing interests statement is provided, even if the authors have no competing interests to declare
  • Journal policies detailed in this guide have been reviewed
  • All necessary files have been uploaded
  • Referee suggestions and contact details provided, based on journal requirements

6. References to this Guide

[1] B. D’Arcus, S. Kornblith, F. G. Bennett, R. M. Zelle, and S. Karcher, “Citation Style Language,” 2010.

[2] IEEE, “IEEE REFERENCE GUIDE,” 2018. [Online]. Available: https://journals.ieeeauthorcenter.ieee.org/create-your-ieee-journal-article/create-the-text-of-your-article/ieee-editorial-style-manual/. [Accessed: 23-Oct-2019].

[3] IEEE, “IEEE Editorial Style Manual,” 2017. [Online]. Available: https://www.ieee.org/content/dam/ieee-org/ieee/web/org/conferences/style_references_manual.pdf. [Accessed: 23-Oct-2019].

[4] IEEE, “IEEE Editorial Style Manual - IEEE Author Center Journals,” 2018. [Online]. Available: https://journals.ieeeauthorcenter.ieee.org/create-your-ieee-journal-article/create-the-text-of-your-article/ieee-editorial-style-manual/. [Accessed: 23-Oct-2019].

[5] Mendeley Ltd., “Mendeley Reference Manager,” 2019. [Online]. Available: https://www.mendeley.com/reference-management/reference-manager. [Accessed: 23-Oct-2019].

[6] Corporation for Digital Scholarship, “Zotero. Your personal research assistant,” 2019. [Online]. Available: https://www.zotero.org/. [Accessed: 23-Oct-2019].

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